Inventory management software for Nepal, tied to your books
BRAccount counts stock as it moves: every receipt, delivery, transfer and manufacture writes a stock ledger line, values the shelves at cost, and posts to the balance sheet, on the same ledger that issues the VAT bills and files the returns. Nepali dates, IRD-format invoices and the sales and purchase books come with it.
- actual, reserved, ordered and projected quantity per item and warehouse
- Live
- valuation at cost, by the method set on each item
- FIFO / average
- lots with expiry, units with warranty, traced from purchase to sale
- Batch + serial
- every movement dated in Bikram Sambat and AD, in the Nepali fiscal year
- BS + AD
- stock value posts to the books with every receipt and delivery
- Balance sheet
- every stock report and register exports
- Excel / XML / PDF
From the item master to the balance sheet
- Items, units and price listsEach item with its unit of measure and conversions (Nos, Kg, Litre, Hour), its item group with default accounts and taxes, its brand and manufacturer, variants by attribute (colour, size), alternatives, a supplier lead time, and buying and selling rates on named price lists per currency.
- Warehouses as a treeStores, finished goods, work in progress, a counter at each outlet, a transit store between two, and a warehouse for material lying with a subcontractor. Each warehouse posts to a Stock account, so the value of what is on the shelves appears on the balance sheet.
- Every movement in a stock ledgerReceipts, issues, transfers, manufacture and repacking, plus purchase receipts and delivery notes, each writing one stock ledger line per item and warehouse with the quantity, the rate and the running value: the stock equivalent of a general ledger entry.
- Batches and serial numbersLots with their own number, expiry and quantity; uniquely numbered units tracked through purchase, stock and sale, with warranty and service-contract expiry; and the bundle of numbers on each transaction line, so a recall or a return finds its unit.
- Valuation and cost of goods soldCost by FIFO or moving average per item; freight, duty and other charges added to item cost with a landed cost voucher; goods received before the supplier's bill held as Stock Received But Not Billed; and the cost of goods sold posted as stock is delivered, by item group.
- Counting and reconciliationA stock reconciliation sets the counted quantity and value for the items in a warehouse; the difference posts to Stock Adjustment against Stock, with the reason kept. Stock ageing, oldest items and incorrect-value reports show what to count first.
- Reorder and planningProjected quantity per item, shortage reports, recommended reorder levels, items to be requested, material requests that turn into supplier quotations and purchase orders, and the lead time to plan by.
- Manufacturing and subcontractingBills of materials, work orders and job cards, quality inspections with templates and parameters, subcontracted items with the material at the supplier, and the value of what was manufactured, month by month. How manufacturing sits in the books.
Where stock meets Nepal's VAT rules
Stock is where the VAT books and the balance sheet meet. These are the rules a stock system in Nepal has to live with, and how BRAccount keeps to them.
- Every delivery note and sales invoice is a tax invoice in the IRD's format with a QR code, and feeds the sales book; every purchase receipt and bill feeds the purchase book (the tax invoice)
- On VAT registration, the VAT on stock bought in the past year is claimed within 15 days on Annex 16 (VAT Rules r43); the stock on hand at that date is what the claim rests on
- Stock the purchase book does not support costs 50% of its market value (VAT Act s29(1b)), so every receipt is backed by a supplier's tax invoice or a customs declaration
- Goods worth more than Rs 10,000 on the move travel with their tax invoice (s14(4)); a transfer between your own warehouses is a stock entry with its own document
- For a manufacturer, the excise duty on its own production belongs with the stock it is made from; the excise guide covers the duty
- Every stock report exports to Excel, XML or PDF, and records are kept for the six years the VAT Rules require
Traders, retailers with outlets, and manufacturers
A trader or distributor
Purchase receipts against supplier bills, landed cost on imports, price lists per customer group, reorder levels and projected quantity, and delivery notes that become tax invoices.
A retailer with several outlets
A warehouse and a bill series per counter, transfers through a transit store, stock ageing to see what is not selling, and one balance sheet for all of it.
A manufacturer
Bills of materials, work orders and job cards, raw material and finished goods in their own warehouses, quality inspection, subcontracting, and the value of what was made.
The stock reports, as the desk names them
Each report reads the stock ledger directly and exports to Excel, XML or PDF; every one has its own page in the glossary.
- Stock Balance
- Stock Ledger
- Stock Projected Qty
- Stock Ageing
- Stock Analytics
- Total Stock Summary
- Warehouse-wise Stock Balance
- Item Shortage Report
- Recommended Reorder Level
- Items To Be Requested
- COGS by Item Group
- Landed Cost Report
- Reserved Stock
- Available Batch Report
- Batch Item Expiry Status
- Serial No Ledger
- Serial No and Batch Traceability
- Serial No Warranty Expiry
- Delivery Note Trends
- Purchase Receipt Trends
Inventory questions
Does BRAccount track batches and expiry dates?
Yes. A batch is a lot of an item with its own number, expiry and quantity; the Batch Item Expiry Status and Available Batch reports show what expires when, and a sale or delivery names the batch it came from.
Does it track serial numbers?
Yes. Each uniquely numbered unit is tracked through purchase, stock and sale, with its warranty and service-contract expiry; the Serial No Ledger and the Serial No and Batch Traceability report follow a unit from receipt to delivery.
How is stock valued?
At cost, by the method set on each item: FIFO or moving average. Freight, duty and other charges are added to item cost with a landed cost voucher, and the cost of goods sold posts as stock is delivered.
Can I count stock and post the differences?
Yes. A stock reconciliation sets the counted quantity and value for the items in a warehouse; the difference posts to Stock Adjustment against Stock, with the reason kept and the stock ledger updated.
Can I keep stock in several warehouses or outlets?
Yes. Warehouses form a tree: stores, finished goods, work in progress, a counter at each outlet, a transit warehouse between two, and a warehouse for material with a subcontractor. Each outlet also keeps its own bill series, as the IRD asks.
Does the stock value appear on the balance sheet?
Yes. Each warehouse posts to a Stock account: receipts debit it and deliveries credit it, so the balance sheet carries the value of what is on the shelves without a separate entry.
Does it handle manufacturing?
Yes. Bills of materials, work orders and job cards, quality inspections, subcontracting with the material at the supplier, and the value of what was manufactured each month, all posting through the same stock ledger.
Can I bring in my existing items and stock?
Yes. Items, item groups, units, price lists, warehouses and opening stock quantities and values come in from a spreadsheet; opening stock posts as a stock reconciliation on the day you start. Production set-up includes moving your opening balances.
Count every item, on the books that file the VAT
Request an account: your organisation comes set up for Nepal, with items, warehouses and the bill formats ready. Opening stock comes in from a spreadsheet.